ARTICLE 2 - The President

2.1 The President is the Corporation's spokesman, however he is only to speak within the framework set by the Board and does not set policy.

2.2 The President presides at all Board meetings in accordance with the format set forth in Roberts' Rules of Order.

2.3 When possible, with funding specifically allocated by the Board, the President should attempt to visit each Branch yearly. Branches should be encouraged to help defray the cost of these visits when possible.

2.4 Prior to Convention each year, the President shall poll the Term Directors for their plans for projects for the following year. These shall be presented to the Executive Board with their expected costs for a vote at the annual meeting. A brief description of these projects should be included in the agenda provided to the Board at least two (2) weeks prior to the Executive Meeting.
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ARTICLE 3 - The Vice President

3.1 In the President's absence the Vice President presides at all meetings of the Board.

3.2 Should the President be unable to fulfill his term of office, the Vice President would assume his duties.

3.3 The Vice President will assist the President as the need arises with organizing and the completion of the projects approved by the Board at the Annual meeting as well as acting as Branch Coordinator.
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ARTICLE 4 - The Secretary/Treasurer

4.1 The Secretary/Treasurer shall maintain written minutes of any meeting of the Board, special or general, or any general membership meeting and provide these for publication in the Newsletter.

4.2 The Secretary/Treasurer shall maintain copies of all the organization's documents in good order.

4.3 The Secretary/Treasurer shall assist the President in compiling the formal agendas for any business meetings. 4.4 The Secretary/Treasurer is responsible for overseeing all LIOC funds and notifying the Board immediately of any discrepancies after asking for and failing to receive satisfactory replies. They must implement and maintain a sound accounting system acceptable to the Board and provide the Board with quarterly statements.

4.5 A full statement of the past year's income and expenditures must be provided each year at the convention meeting. Further, a proposed budget encompassing requests from the Term Directors for the upcoming year's projects, costs and anticipated income will be provided at that meeting.

4.6 No expenditure may be made in excess of five hundred dollars ($500.00) without prior board approval and after the acquisition of at least three (3) bids.

4.7 The Legal Fund shall be kept separate from other monies in an interest bearing account as directed by the Board.

4.8 Disbursements from the Legal Fund shall be made only with specific Board approval and shall require the signatures of at least two (2) officers.

4.9 The Secretary/Treasurer shall be responsible for all monies owed LIOC on a current cash basis, unless otherwise approved by the Board.

4.10 Personal and LIOC funds are never to be co-mingled. Further, all discretionary accounts shall also carry the signature of the Secretary/Treasurer. Statements of any discretionary accounts shall be forwarded to the Secretary/Treasurer as they are received and reconciled.

4.11 Should any budgeted item, including discretionary funds, be expected to exceed the budgeted amount by more than ten percent (10%), the Secretary/Treasurer shall notify the Board for its approval before disbursing further funds.

4.12 Should any allegation of financial mismanagement occur, it should be brought immediately to the attention of the Life Directors who are empowered to direct immediate action to protect LIOC's funds until the matter can be resolved.

4.13 Prior to transferring any funds to a newly elected Secretary/Treasurer, it will be mandatory that a performance bond be obtained and a copy of the bond be in the possession of the President of the Corporation.



Source: LIOC-ESCF Membership Handbook
Copyright © 1997 LIOC-ESCF